Also known as a meeting or conference room, the boardroom is where organizations host meetings with teams, clients, and even visitors. Hence, furniture is one thing you can’t forget when designing your office space, with the boardroom table being the center of focus. And while the choice of materials, design, and finish often takes all the attention, one of the most significant factors to consider is the size and shape of the table. These elements have a direct influence on the effectiveness of meetings, the comfort of the participants, and even the culture of the organization.
In this article, we will explore the importance of size and shape in boardroom table selection and how these factors can affect the overall success of business meetings and conferences. But before that, first things first; why are conference tables important?
The Importance of a Conference Table
As already mentioned, the boardroom table is usually the focal point of your boardroom. Typically, it is a large furniture piece that can accommodate a large team. Key decisions are most likely made here, so it is important to ensure the table is large enough for everyone to sit around. And it should be set in such a way that it leaves space for presentations and movement.
Having said that, how big should your conference table be? In what shape does it have to be? Well, the size and shape of your table are as important as the table itself.
Space and Comfort Maximization
The size of a boardroom table determines how much space is available for each participant. So, it is advisable to choose a table that accommodates all attendees comfortably while allowing enough room for movement, materials, and technology. A table that is too small can lead to overcrowding, while one that is too large may result in a sense of detachment among participants.
When selecting the right size, it is crucial to consider both the number of people who regularly attend meetings and the purpose of the meetings. A table for a small executive team may only need seating for six or eight people, while one for a larger board may need to accommodate at least 12.
Reflection of Corporate Culture and Image
The shape and size of the table can communicate a powerful message about your company’s culture and values. A traditional, large rectangular table may evoke a sense of formality, hierarchy, and authority, which might suit industries such as law, finance, or government. In contrast, a round or oval table can signal a more collaborative, egalitarian work culture, which might be more appropriate for tech startups or creative agencies.
Boardrooms also provide an opportunity to reflect the company’s brand and design aesthetic. The size and shape of the table should align with the overall interior design of the office, complementing other furnishings and creating a cohesive look. A large, imposing table might be appropriate for a corporate giant, but a smaller, more flexible design could better serve a startup or a non-profit organization that values flexibility and collaboration over rigid formality.
Enhanced Communication and Interaction
The shape and size of a boardroom table play a significant role in facilitating communication and fostering interaction during meetings. The right shape can create an environment that encourages collaboration, idea-sharing, and decision-making, while the wrong one can hinder these processes.
Rectangular tables are among the most common shapes in boardrooms. They allow for clear lines of sight, making it easier for participants to address each other. This shape works well for larger groups, as it maximizes the seating capacity while maintaining a formal and structured atmosphere. In some cases, however, the table’s long edges can create a sense of separation, with participants at opposite ends feeling distant from each other.
For more collaborative meetings, oval or round tables can be a better choice. These shapes are more egalitarian, with no “head” or “foot” of the table. This can help eliminate power imbalances and foster a more open dialogue. These tables encourage all participants to face each other, promoting active engagement and making it easier for everyone to contribute. Round tables, in particular, are ideal for smaller groups where close, informal discussions are necessary.